IPM: Preparing for Your Internship

Congratulations! We are happy that you will be joining us at Fermilab. Here are some things you need to know:

Employment Form:

Important: As soon as you receive your offer letter, please fill out this Employment Form to provide Fermilab with information needed for you to be employed at Fermilab.

Required Onboarding Process:

Once you have accepted your internship offer, you are required to complete a web-based onboarding process through FermiWorks. FermiWorks is the Laboratory's secure web-based human resource management system and is your portal to all required onboarding documents including but not limited to medical, insurance and direct deposit enrollment forms and federal and state tax forms. You will be sent an e-mail from FermiWorks@fnal.gov that will provide you with necessary information to complete your onboarding process successfully.

Program Administrator:

The Internship Administrator in the Education Office will be your laboratory contact for non-work and non-academic aspects of the summer program. Her office is located in Wilson Hall on the 15th floor, west side. Direct your questions to the Program Administrator at 630-840-3929 or send e-mail to internship@fnal.gov.

Please have all mail forwarded to the address below:

Your Name
c/o Tanja Waltrip
Fermilab MS 226
P.O. Box 500
Batavia, IL 60510-5011

You can pick up mail at Tanja's office anytime.

Practices and Guidelines:

The following current practices and guidelines apply to the employment of summer program participants:

  • Program dates: June 6 - August 12, 2016
  • Work hours: 8:30 AM - 5 PM (unless told otherwise)
  • Each time you enter Fermilab you must show a picture ID/badge.
  • Information on working at Fermilab can be found at: Fermilab website
  • You can sign up to receive Fermilab Today, a daily online calendar, at: Subscribe to Fermilab Today

You will receive your first paycheck on the second Friday after you arrive. Please be sure to have enough money to last until that date. After that date all paychecks will be direct deposited; bring a cancelled check with you. We will help foreign students open a U.S. bank account. Fermilab has a one-day holiday in July for Independence Day.

Safety:

SAFETY is a primary concern at Fermilab; we expect all employees to work safely at all times and to report any unsafe practices to a supervisor.

Housing:

Fermilab provides housing. You will be staying in a two-bedroom, two-bath fully furnished apartment with three other interns. You need to bring only personal items. There is computer hook-up in each apartment. The complex has a swimming pool and weight room. No parking sticker is needed at either the apartment complex or Fermilab. You will be informed of the apartment complex before your arrival. You can expect the apartment to have an inventory of items. We do not allow any pets at the apartments; if you have a pet, please make arrangements for it before you come to Fermilab.

Rental Cars:

Roommates share a rental car—no one driver has sole use of the car. Fermilab pays for the insurance and car rental. Roomates are responsible for the cost of the gasoline.

Documents for U.S. Citizens or Lawful U.S. Permanent Residents:

Many students who qualify for participation in internships are U.S. citizens or have lawful U.S. permanent residence (with green cards). In either case, you must bring with you certain original documents to present to staff during your orientation on your first day of employment. This is required by federal law, and there are no exceptions. The documents include a:

  • Government-issued document that contains a photograph to prove your identity.
  • Document that shows your citizenship or immigration status to show that you may work in the U.S. The federal government provides a list of documents that can be accepted, posted at (http://wdrs.fnal.gov/employ/I-9ListofDocuments.pdf). You must bring EITHER one List A document, or BOTH a List B and List C document. You need not bring a document from all three lists.

Health Insurance:

You will need to show proof that you have health insurance.

Dress Code:

The dress code is casual but neat; jeans and T-shirts are acceptable. Summers in the Chicago area can be hot and humid but can also be cool; expect anything!