SIST: Preparing for Your Internship

Required Onboarding Process:

Once you have accepted your internship offer, you are required to complete a web-based onboarding process through FermiWorks. FermiWorks is the Laboratory's secure web-based human resource management system and is your portal to all required onboarding documents including but not limited to medical, insurance and direct deposit enrollment forms and federal and state tax forms. You will be sent an e-mail from that will provide you with necessary information to complete your onboarding process successfully.

Congratulations! We are happy that you will be joining us at the Fermilab. Here are some things you need to know:

Program Administrator:

Judy Nunez will be your laboratory contact for non-work and non-academic aspects of the summer program. Her office is located on the 15th floor, east side of Wilson Hall. Please direct your questions by e-mail to

Please have all mail forwarded to the address below:

Your Name
c/o Judy Nunez
Fermilab MS 117
P.O. Box 500
Batavia, IL 60510-5011

You may pick up mail at Judy's office (anytime).

Practices and Guidelines:

The following is a description of current practices and guidelines with regard to the employment of summer program participants:

  • Program dates: May 31 - August 19, 2016
  • Work hours: 8:30 AM - 5 PM (unless told otherwise)
  • Information on working at Fermilab can be found at: Fermilab website
  • You can sign up to receive Fermilab Today, a daily online calendar, at: Subscribe to Fermilab Today

The first paycheck you receive will be on the second Friday after you arrive. Please be sure to have enough money to last until that date. After that date all paychecks will be direct deposited; be sure to have a cancelled check with you. Interns receive a weekly stipend, housing and shared use of a rental car as part of the program. See the Fact Sheet on the SIST website for more specific information. Memorial Day and Independence Day are paid holidays.


One of our primary concerns at Fermilab is SAFETY; we expect all employees to work safely at all times and to report any unsafe practices to a supervisor.


Shared fully-furnished apartment style housing is available to all interns. Pets are not permitted. Students cover a small portion of housing cost through payroll deduction.

Rental Cars:

Roommates share a rental car — no one driver has sole use of the car. Fermilab pays for the insurance and car rental. You are responsible for the cost of the gasoline and safe operation of the vehicle. Only licensed drivers may use the rental cars.

Documents for U.S. Citizens or Lawful U.S. Permanent Residents:

Most students who qualify for participation in SIST are U.S. citizens or have lawful U.S. permanent residence (with green cards). In either case, you must bring with you certain original documents to present to staff during your orientation on your first day of employment. This is required by federal law, and there are no exceptions. The documents include a:

  • Government-issued document that contains a photograph to prove your identity.
  • Document that shows your citizenship or immigration status to show that you may work in the U.S. The federal government provides a list of documents that can be accepted, posted at ( You must bring EITHER one List A document, or BOTH a List B and List C document. You need not bring a document from all three lists.

Health Insurance:

You will need to show proof that you have health insurance.

Dress Code:

The dress code is casual but neat; jeans and T-shirts are acceptable. Summers in the Chicago area can be hot and humid, but can also be cool; expect anything!