SIST: Preparing for Your Internship

Congratulations! We are happy that you will be joining us at the Fermilab. Here are some things you need to know:

Dress Code:

The dress code is casual but neat; jeans and T-shirts are acceptable. Summers in the Chicago area can be hot and humid, but can also be cool; expect anything!

Program Administrator:

Linda Diepholz will be your laboratory contact for non-work and non-academic aspects of the summer program. Her office is located on the 15th floor, east side of Wilson Hall. Please direct your questions to Linda at 630-840-3415 or send e-mail to diepholz@fnal.gov.

Please have all mail forwarded to the address below:

Your Name
c/o Linda Diepholz
Fermilab MS 117
P.O. Box 500
Batavia, IL 60510-5011

You may pick up mail at Linda's office (anytime).

Practices and Guidelines:

The following is a description of current practices and guidelines with regard to the employment of summer program participants:

  • Program dates: May 20 - August 9, 2013
  • Work hours: 8:30 AM - 5 PM (unless told otherwise)
  • Information on working at Fermilab can be found at: Fermilab website
  • You can sign up to receive Fermilab Today, a daily online newsletter, at: Subscribe to Fermilab Today

The first paycheck you receive will be on the second Friday after you arrive. Please be sure to have enough money to last until that date. After that date all paychecks will be direct deposited; be sure to have a cancelled check with you. Interns receive a weekly stipend, housing and shared use of a rental car as part of the program. See the Fact Sheet on the SIST website for more specific information. Memorial Day and Independence Day are holidays.

Safety:

One of our primary concerns at Fermilab is SAFETY; we expect all employees to work safely at all times and to report any unsafe practices to a supervisor.

Housing:

You will be staying in a two-bedroom, two-bath fully furnished apartment with three other interns. You need only to bring your personal things. There is computer hook-up in each apartment, and we have routers for each apartment if needed. The complex has a swimming pool and weight room for your use. To enter Fermilab you will have to show a picture ID; no parking sticker is needed at either the apartment complex or Fermilab. You will be informed of the apartment complex before your arrival. You can expect the apartment to have an inventory of items. We do not allow any pets at the apartments; if you have a pet, please make arrangements for it before you come to Fermilab.

Rental Cars:

Roommates share a rental car — no one driver has sole use of the car. Fermilab pays for the insurance and car rental. You are responsible for the cost of the gasoline.

Documents for U.S. Citizens or Lawful U.S. Permanent Residents:

Most students who qualify for participation in SIST are U.S. citizens or have lawful U.S. permanent residence (with green cards). In either case, you must bring with you certain original documents to present to staff during your orientation on your first day of employment. This is required by federal law, and there are no exceptions. The documents include a:

  • Government-issued document that contains a photograph to prove your identity.
  • Document that shows your citizenship or immigration status to show that you may work in the U.S. The federal government provides a list of documents that can be accepted, posted at (http://wdrs.fnal.gov/employ/I-9ListofDocuments.pdf). You must bring EITHER one List A document, or BOTH a List B and List C document. You need not bring a document from all three lists.

Health Insurance:

You will need to show proof that you have health insurance. The Fermilab Users Office has more information on obtaining short-term health insurance.

Forms:

Please print out and complete the following forms and bring them to orientation.
Please check with your program contact if you have questions. We will help you fill them out when you come if you need assistance. For the Student Health Questionaire, you will need to show proof that you have health insurance.

I-9 Name and Address System Form
Fed W-4 Personal Data Form
State W-4 Invention and Employee Patent Agreement
Direct Deposit Student Health Questionnaire
Emergency Contact Policy Checklist Form