TARGET: Preparing for Your Internship

Congratulations! We are happy that you will be joining us at the Fermilab. Here are some things you need to know:

Dress Code:

The dress code is casual but neat; jeans and T-shirts are acceptable. Summers in the Chicago area can be hot and humid, but can also be cool; expect anything!

Program Administrator:

Sandra Charles will be your laboratory contact for non-work and non-academic aspects of the summer program. Her office is located on the 15th floor, east side of Wilson Hall. Please direct your questions to Sandra at 630-840-4574 or send e-mail to scharles@fnal.gov.

Practices and Guidelines:

The following is a description of current practices and guidelines with regard to the employment of summer program participants:

  • Program dates: June 23 - August 1, 2014
  • Work hours: 8:30 AM - 4 PM (unless told otherwise)
  • Information on working at Fermilab can be found at: Fermilab website
  • You can sign up to receive Fermilab Today, a daily online newsletter, at: Subscribe to Fermilab Today

The first paycheck you receive will be on the second Friday after you arrive. After that date all paychecks will be direct deposited; be sure to have a cancelled check with you. Interns receive an hourly rate of $8.25/hour for 20 hours of work per week. In addition, each student recieves a weekly stipend of $40 for completion of classroom hours. See the Fact Sheet on the TARGET website for more specific information. Fermilab has a one-day holiday in July for Independence Day.

Safety:

One of our primary concerns at Fermilab is SAFETY; we expect all employees to work safely at all times and to report any unsafe practices to a supervisor.

Documents for U.S. Citizens or Lawful U.S. Permanent Residents:

Most students who qualify for participation in TARGET are U.S. citizens or have lawful U.S. permanent residence (with green cards). In either case, you must bring with you certain original documents to present to staff during your orientation on your first day of employment. This is required by federal law, and there are no exceptions. The documents include a:

  • Government-issued document that contains a photograph to prove your identity.
  • Document that shows your citizenship or immigration status to show that you may work in the U.S. The federal government provides a list of documents that can be accepted, posted at (http://wdrs.fnal.gov/employ/I-9ListofDocuments.pdf). You must bring EITHER one List A document, or BOTH a List B and List C document. You need not bring a document from all three lists.

Health Insurance:

You will need to show proof that you are covered by health insurance. The Fermilab Users Office has more information on obtaining short-term health insurance.

Forms:

Please print out and complete the following forms and bring them to orientation.
Please check with your program contact if you have questions. We will help you fill them out when you come if you need assistance. For the Student Health Questionaire, you will need to show proof that you are covered by health insurance.

Name and Address System Form
Fed W-4 Personal Data Form
State W-4 Invention and Employee Patent Agreement
Direct Deposit Emergency Contact
Policy Checklist Form