TRAC: Preparing for Your Internship

Congratulations! We are happy that you will be joining us at Fermilab. Here are some things you need to know:

Dress Code:

The dress code is casual but neat; jeans and T-shirts are acceptable. Summers in the Chicago area can be hot and humid but can also be cool; expect anything!

Program Administrator:

Tanja Waltrip of the Education Office will be your laboratory contact for non-work and non-academic aspects of the summer program. Her office is located in Wilson Hall on the 15th floor, west side. Direct your questions to Tanja at 630-840-3929 or send e-mail to twaltrip@fnal.gov.

Please have all mail forwarded to the address below:

Your Name
c/o Tanja Waltrip
Fermilab MS 226
P.O. Box 500
Batavia, IL 60510-5011

You can pick up mail at Tanja's office anytime.

Practices and Guidelines:

The following current practices and guidelines apply to the employment of summer program participants:

  • Program dates: Eight weeks depending on availability of teacher
  • Work hours: 8:30 AM - 5 PM (unless told otherwise)
  • Each time you enter Fermilab you must show a picture ID.
  • Information on working at Fermilab can be found at: Fermilab website
  • You can sign up to receive Fermilab Today, a daily online newsletter, at: Subscribe to Fermilab Today

You will receive your first paycheck on the second Friday after you arrive. Please be sure to have enough money to last until that date. After that date all paychecks will be direct deposited; bring a cancelled check with you. Fermilab has a one-day holiday in July for Independence Day.

Safety:

SAFETY is a primary concern at Fermilab; we expect all employees to work safely at all times and to report any unsafe practices to a supervisor.

Housing:

Teachers will have to arrange housing if they do not live close enough to live at home.

Health Insurance:

You will need to show proof that you have health insurance. The Fermilab Users Office has more information on obtaining short-term health insurance.

Forms:

Please print out and complete the following forms and bring them to orientation.
Please check with your program contact if you have questions. We will help you fill them out when you come if you need assistance. For the Student Health Questionaire, you will need to show proof that you have health insurance.

I-9 Name and Address System Form
Fed W-4 Personal Data Form
State W-4 Invention and Employee Patent Agreement
Direct Deposit Emergency Contact
Policy Checklist Form