TRAC: Preparing for Your Internship

Employment Form:

Important: As soon as you receive your offer letter, please fill out this Employment Form to provide Fermilab with information needed for you to be employed at Fermilab.

Required Onboarding Process:

Once you have accepted your internship offer, you are required to complete a web-based onboarding process through FermiWorks. FermiWorks is the Laboratory's secure web-based human resource management system and is your portal to all required onboarding documents including but not limited to medical, insurance and direct deposit enrollment forms and federal and state tax forms. You will be sent an e-mail from that will provide you with necessary information to complete your onboarding process successfully.

Congratulations! We are happy that you will be joining us at Fermilab. Here are some things you need to know:

Dress Code:

The dress code is casual but neat; jeans and T-shirts are acceptable. Summers in the Chicago area can be hot and humid but can also be cool; expect anything!

Program Administrator:

Tanja Waltrip of the Education Office will be your laboratory contact for non-work and non-academic aspects of the summer program. Her office is located in Wilson Hall on the 15th floor, west side. Direct your questions to Tanja at 630-840-3929 or send e-mail to

Please have all mail forwarded to the address below:

Your Name
c/o Tanja Waltrip
Fermilab MS 226
P.O. Box 500
Batavia, IL 60510-5011

You can pick up mail at Tanja's office anytime.

Practices and Guidelines:

The following current practices and guidelines apply to the employment of summer program participants:

  • Program dates: Eight weeks depending on availability of teacher
  • Work hours: 8:30 AM - 5 PM (unless told otherwise)
  • Each time you enter Fermilab you must show a picture ID.
  • Information on working at Fermilab can be found at: Fermilab website
  • You can sign up to receive Fermilab Today, a daily online calendar, at: Subscribe to Fermilab Today

You will receive your first paycheck on the second Friday after you arrive. Please be sure to have enough money to last until that date. After that date all paychecks will be direct deposited; bring a cancelled check with you. Fermilab has a one-day holiday in July for Independence Day.


SAFETY is a primary concern at Fermilab; we expect all employees to work safely at all times and to report any unsafe practices to a supervisor.


Teachers will have to arrange housing if they do not live close enough to live at home.

Health Insurance:

You will need to show proof that you have health insurance. The Fermilab Users Office has more information on obtaining short-term health insurance.