Survey data is being collected from as many participants as possible to help determine effects of the XX program. Every Institute should distribute the same survey to all [name of program] participants. Where you feel other data is desirable to obtain, add questions to the survey; do not alter the survey.
When: Surveys should be distributed to teacher-participants the first day of the Institute ('pre' survey) and the last or near last day of the Institute ('post' survey). Follow-up surveys should be mailed during the spring following the Institute; or, if the participants gather together for a follow-up activity in the spring, distribute the surveys to teacher-participants at that time.
Communication: Attached, see examples of a cover letters for the surveys and an example of a reminder note if the surveys are mailed. During the program you may want to remind teacher-participants of the importance of their completing questionnaires in helping you to improve the program and to [name of the program] as a whole.
Mailing the Questionnaire: In the spring, mail the questionnaire including a self-addressed stamped envelope; be sure to attach sufficient postage. Give respondents about three weeks to complete the Questionnaire. Send reminder notes on the due date to those who have not yet responded.
- Distribute the surveys after a brief introduction during which you tell them the purpose of the surveys and remind them that individual responses will be kept confidential.
- Answer only procedural questions; do not help them interpret answers. You can say, "Answer the question in any way you interpret it, or leave it blank."
- Give the teachers about 20 minutes to read the letter and complete the questionnaire. Give them more time if you have added questions. Guidelines for the protection of research subjects require that filling out questionnaires be voluntary. [Note: the longer the survey, the less likely the respondents will be to provide thoughtful answers and the less likely they will be willing to fill out the questionnaire.]
Sample Cover Sheet: 'Pre' Program Questionnaire
Dear [Name of Program] Participant:
In our continuing effort to improve [name of the program] is engaged in an important research effort to better understand the role of [name of the institute], in promoting effective [science, mathematics, and technology] teaching and learning. You can help us by giving your candid answers to the questions on the attached survey.
While your participation in filling out this survey is completely voluntary, we would greatly appreciate your participation as each survey completed helps us better understand how to improve our program.
We have asked for the last four digits of your social security number for research purposes only (to help in our statistical analysis). The results will be reported as an aggregate; individual responses may be reported but respondents will remain anonymous.
Name of Person Who Will Get Completed Surveys
Title of Person Who Will Get Completed Surveys
Sample Cover Sheet: Follow-up Questionnaire
Dear [Name of Program] Participant:
The enclosed questionnaire is the third in the series of surveys developed to better understand the role of [Name of the Program] program in promoting effective [science, mathematics, and technology] teaching and learning. Since it is important to our research that we obtain information several months after your participation in the summer institute, we especially appreciate your cooperation in filling out the questionnaire at this time.
Please complete the questionnaire and return it to us by [date three weeks after mailing] in the enclosed postage-paid envelope. We have asked for the last four digits of your social security number for research purposes only (to help in our statistical analysis). The results will be reported as an aggregate; individual responses may be reported but respondents will remain anonymous.
Thank you for your continuing cooperation.
Name of Person Sending the Letter
Title of Person Sending the Letter
Example Reminder: Follow-up Program Questionnaires
(The following designed to be folded, stapled, and mailed as one sheet)
If you have already sent us the Follow-up Questionnaire for the [Name of Program] program, Thank You. If not, read on:
Please mail the survey as soon as possible in the postage-paid envelope that was sent along with the questionnaire. We count on your responses to help us in our effort . Without your responses we cannot make the comparisons among 'pre', 'post,' and 'follow-up' that we need to help us improve [name of the program].
If you need another envelope and/or another Questionnaire, call us at [Telephone Number] and we will send you another.
Name of Sender
Address of Sender