ACTS: Preparing for Your Internship

Congratulations! We are happy that you will be joining us at Fermilab. Here are some things you need to know:

Dress Code:

The dress code is casual but neat; jeans and T-shirts are acceptable. Summers in the Chicago area can be hot and humid but can also be cool; expect anything!

Program Administrator:

The program administrator is part of the Education Office staff and will be your laboratory contact for non-work and non-academic aspects of the summer program. Her office is located in Wilson Hall on the 15th floor, west side. For questions, call 630-840-3929 or send e-mail to

Please have all mail forwarded to the address below:

Your Name
c/o Internship Administrator
Fermilab MS 226
P.O. Box 500
Batavia, IL 60510-5011

You can pick up mail at the Education Office on 15West, Wilson Hall anytime.

Practices and Guidelines:

The following current practices and guidelines apply to the employment of summer program participants:

  • Program dates:
    • Cohort 5: June 20–August 12, 2011
    • Cohort 6: June 27–July 22, 2011
  • Work hours: 8:30 AM–5:00 PM
  • Each time you enter Fermilab you must show a picture ID.
  • Information on working at Fermilab can be found at: Fermilab website

You will receive your first paycheck on the second Friday after you arrive. Please be sure to have enough money to last until that date. After that date all paychecks will be direct deposited; bring a cancelled check with you. Participants receive a stipend of $800 per week. Fermilab closes for the July 4th holiday.


Safety is a primary concern at Fermilab. We expect all employees to work safely at all times and to report any unsafe practices to a supervisor.


Fermilab provides housing. We do not allow any pets at provided apartments; if you have a pet, please make arrangements for it before you come to Fermilab. You will be sharing a fully-furnished apartment with one other participant. You need to bring only personal items. Internet connectivity is available in each apartment. Fermilab will loan routers if needed. The apartment complex has a swimming pool and weight room. No parking sticker is needed at either the apartment complex or Fermilab.

Rental Cars:

If necessary, a rental car will be provided; one car per apartment. Roommates share a rental car—no one driver has sole use of the car. Fermilab pays for the insurance and car rental. Participants are responsible for the cost of gasoline.

Documents for U.S. Citizens or Lawful U.S. Permanent Residents:

Teachers who qualify for participation in ACTS are U.S. citizens or have lawful U.S. permanent residence (with green cards). In either case, you must bring with you certain original documents to present to staff during your orientation on your first day of employment. This is required by federal law, and there are no exceptions. The documents include a:

  • Government-issued document that contains a photograph to prove your identity.
  • Document that shows your citizenship or immigration status to show that you may work in the U.S. The federal government provides a list of documents that can be accepted, posted at ( You must bring EITHER one List A document, or BOTH a List B and List C document. You need not bring a document from all three lists.

Health Insurance:

You will need to show proof that you have health insurance. The Fermilab Users Office has more information on obtaining short-term health insurance.


Please print out and complete the following forms and bring them to orientation.
Please check with your program contact if you have questions. We will help you fill them out when you come if you need assistance. For the Student Health Questionaire, you will need to show proof that you have health insurance.

I-9 Name and Address System Form
Fed W-4 Personal Data Form
State W-4 Invention and Employee Patent Agreement
Direct Deposit Emergency Contact
Policy Checklist Form